# Guest Management & Seating Plans

> Complete guest list management with RSVP tracking, meal preferences, and visual seating plans.

Serenza provides a full guest management system for professional wedding planners, from initial list import to final seating assignments.

## Guest Database

### Guest Profile
- **Name** — Full name of the guest
- **Email** — For communication and duplicate detection
- **Phone** — Contact number
- **Address** — For invitations and thank-you notes
- **Group** — Categorize by relationship (Familia novia, Amigos, Trabajo, etc.)
- **Notes** — Free-form notes per guest

### RSVP Tracking
- **Statuses:** Pending, Confirmed, Declined
- Filter and report by status
- Track responses over time
- Export RSVP summary for couples

### Meal Preferences
- Track dietary requirements per guest
- Options: standard, vegetarian, vegan, gluten-free, allergies, etc.
- Reports for catering headcount by meal type

### Plus-Ones & Companions
- Named companions (not just "+1")
- Individual meal preferences per companion
- Companion can be seated independently
- Sync with main guest for group tracking

## Guest Import

### CSV/Excel Import
- Bulk import from spreadsheet
- Column mapping interface
- Duplicate detection by email (per event)
- Import audit trail:
  - Filename, imported by, timestamp
  - Total rows, imported, skipped, errors
  - Detailed error log by row number

### Import Workflow
1. Upload CSV or Excel file
2. Map columns to guest fields
3. Preview and confirm
4. Review import summary (imported/skipped/errors)

## Seating Plan

### Visual Floor Plan
- **Canvas-based editor** — Drag-and-drop interface
- **Table types:** Round, rectangular, square
- **Configurable seats:** 1-30 per table
- **Custom colors** — Hex color per table
- **Position & rotation** — Full placement control

### Table Management
- Create multiple tables per floor plan
- Name tables (e.g., "Mesa Familia Novia", "Mesa 1")
- Set seat count per table
- Color-code by group or family

### Seat Assignments
- Assign guests to specific seats
- Assign companions to separate seats
- Unique seat constraint (no double-booking)
- Group seating by family or party
- View meal preference per seat

### Floor Plan Elements
- **Structural:** Dance floor, DJ booth, bar, stage, entrance
- **Custom elements:** Any decorative or functional item
- **Positioning:** X/Y coordinates, width, height, rotation
- **Labels:** Custom text per element

### Floor Plan Management
- Multiple floor plans per event (e.g., ceremony, reception)
- Configurable canvas size (width x height in pixels)
- Reorder tables and elements
- Real-time collaboration with team

## Reporting

### Guest Summary
- Total guests vs. confirmed vs. declined
- Plus-one count
- Meal preference breakdown
- Group distribution

### Seating Summary
- Tables created vs. seats available
- Seats assigned vs. open
- Capacity utilization
- Meal preferences by table

## Integration with Couple Portal

- Couples can view guest list (read-only)
- RSVP status visible to couples
- Seating plan visible in portal
- Privacy controls for sensitive information

## Related Features

- [Complete Features](features.md)
- [Couple Portal](features-portal.md)
- [Vendor RFQ Workflow](features-rfq.md)